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Managing small projects within your Business by using Project management templates/tools

Posted on February 11, 2015 at 4:25 PM Comments comments (7983)

 

Do you often manage small or medium sized projects in your Business?

 

If you do, then you will know that the way you manage these projects requires a lot of understanding of the project and requires proper supervision to complete them on time. At the same time, managing a project is complex and involves a range of departments, resources, suppliers and customers to finish them.

 

Hence in this regard Project Management Templates/Tools can be highly useful for impeccable monitoring and speedy completion of the project.

 

Project management templates are standard documents, which are formatted so that they are ready to use. Most often, your project management skills may not be up to the mark when you start up a business, as it includes all kinds of reports, project closure documents, communication, teamwork, administration, and more. Project Templates provides you the best solution to all your project management needs in the form of easy to use documents or forms, and lets you focus on your business goals. It includes:-

 

1. Establish Project Governance

Establish your terms of governance and for which you need to define expectations for how the projects will be managed and to grant power to those responsible for the successful management of those projects. At the same time, identifying how project performance will consistently be measured and clarifying how all projects will be managed on a consistent basis.

 

2. Ensure Consistent Project Management Methods

Design your project processes, so that they are can be adapted to all project teams and sizes of projects-whether large, medium or small. When organizations establish simple concepts and processes, project managers and teams more readily accept them. They understand how these will help them to be successful.

 

3. Identify Project Management Tools and Templates

 

Creating tools and templates that can be used on all projects reinforces the organization’s approved project methodologies and processes for managing projects. It will also provide a time-saving service to project teams and ensure consistency because all projects will use the same tools and templates. Commonly used tools and templates include:

•Project Scope Statement

•Business Requirements Document

•Milestone Report

•Change Request

•Risk Management Report

•Reporting Templates

•Meeting Template

•Close out report

 

Conclusion

Organizations that fail to ensure consistency on the use of project management processes, tools and templates have a higher risk of failure in the delivery of their projects. The consistent application of similar processes, tools and templates to all projects helps shape the culture of the organization into a stronger project management environment. This will result in everyone knowing what template to use and what process to follow, every time, because it will be just a part of what everyone does when managing a project.

 


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